Dear Liaisons and Adjudicators;
We just wanted to give you an update on the status of the NEW adjudication website. As many of you know we had to start assigning adjudicators for the January shows before the website was fully operational. The priority was getting the site ready for productions to be entered, adjudicators activated, and adjudicators assigned for the first few shows.
At this point, we are pleased to say, that all that happened before the season began. Now we have completed additional pieces of the puzzle. Liaisons are now able to enter their nomination information, adjudicators are able to confirm attendance and see the nominees of the shows they are assigned.
There is one extremely important piece of the puzzle which is still to come and we apologize if this is causing any confusion or difficulty. The website will be ready for you to cut and paste your completed, liaison approved, ballots by mid-February. As this delay is on our end, no adjudicators will be penalized if their 30 day period is up before the site is ready. In addition, we will be giving all adjudicators of shows whose 30 day period ends prior to the website being ready two additional weeks to complete the ballot entry once the system is ready.
So if you are an adjudicator for one of these early shows what should you do? Well, as you know from the training we always want you to complete your ballot locally on your computer BEFORE uploading anyway so you have a backup copy. So really the process shouldn’t be any different other than the delay in uploading. First, complete a ballot in Microsoft word or something comparable. There is a sample ballot with all of the criteria and matrix language available for you here: http://www.nhtheatreawards.org/scoring-criteria-matrix.aspx
Once you are happy that your scores and comments match and are ready, send the word file to your liaison for feedback. Once you get feedback that they think the ballot is ready to go, simply hold onto it until you receive notification that the website is ready for cutting and pasting your comments and entering your scores. For adjudicators assigned to shows after the website is ready, obviously you will be able to cut and paste your ballots as soon as your liaison approves.
We do apologize for this inconvenience, but once the new website is fully complete it should make the adjudication process a lot more user friendly for everyone for years to come. Thank you for your patience. If you have any questions , please don’t hesitate to contact us and we will do our best to talk you through it. The important thing is to complete the ballot locally in a timely manner so that the show is still fresh in your head – the delay in putting the ballot on the website should not affect your ability to complete a successful ballot.
Best wishes and looking forward to seeing you Saturday night!